PRIVACY POLICY

I, Isla Aitken, operate as Green Gables Editing as a book coach, developmental editor and copy editor.

This policy describes how I collect, use and protect the information you give me.

The type of personal information I collect:

  • email address 
  • information pertinent to your enquiry (e.g. nature of project, services required, etc)

 

How I get the personal information and why I have it

The personal information I process is provided to me directly by you via: 

  • Contact form (through Siteground)  
  • Newsletter signup (through Benchmark)
  • Email (through Titan)

for one of the following reasons:

  • To deliver my newsletter
  • To respond to your requests for information 
  • To allow me to contact you while editing a project 
  • To record your agreement to the terms and conditions of my services. 
  • For my internal accounting processes (e.g. so I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit.

 

I will never lease, distribute or sell your information to third parties, and will not use this data for marketing or promotion purposes without getting your permission in writing first (for example, to publish your testimonial for me on my website), or unless you have signed up to be notified about a specific offer.

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis I rely on for processing this information is your consent. You are able to remove your consent at any time. You can do this by contacting isla@greengablesediting.com

 

How I store your personal information 

The minimal information I collect is stored on the following data servers: 

  • Siteground. This is my website host. It is password-protected and has SSL-certification (https) to provide an additional layer of security.
  • iCloud. This is the cloud-based file back-up system I use for my computer, accessed via my password-protected computer.
  • Benchmark. This is my email newsletter management system. You can opt out of the Benchmark emails at any time.
  • Titan. This is the password-protected server I use to communicate via email.

Because many of my customers and clients work with me more than once, I do not delete data unless specifically asked to do so.

  • HMRC requires me to keep records for ‘at least 5 years after the 31 January submission deadline of the relevant tax year’.
  • Please ask if you want me to delete or amend your records. As long as I’m complying with HMRC’s legal requirements, I’ll action your request immediately.

I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law. You can ask me to remove your data from Benchmark (which is the software I use to send my newsletters) at any time. 

 

How I use cookies

A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website.  I use cookies for web analytics, specifically Google Analytics, and plan to use this information to create a custom audience for adverts on Facebook and to tailor those adverts to Facebook users’ interests.

See Google’s data privacy policies and approach and its data processing terms.

See Facebook’s privacy policy.

Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me. You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask me for copies of your personal information. 

Your right to rectification – You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete. 

Your right to erasure – You have the right to ask me to erase your personal information in certain circumstances. 

Your right to restriction of processing – You have the right to ask me to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that I transfer the personal information you gave us to another organisation, or to you, in certain circumstances. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact me at isla@greengablesediting.com if you wish to make a request.

 

How to complain

If you have any concerns about my use of your personal information, you can make a complaint to me at Isla Aitken, c/o Ellis IP, 53 George Street, Edinburgh, EH2 2HT. Tel 07312 123678 or email isla@greengablesediting.com You can also complain to the ICO if you are unhappy with how I have used your data. The ICO’s address:            

Information Commissioner’s Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

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